Academic Recruitment

The Academic Recruitment Team in the Office of Faculty and Academic Affairs provides centralized services that include direct consultation with departments on search process strategies and academic recruitment policy guidance, as well as AP Recruit just-in-time training for committees and department staff. Contact your Academic Recruitment Specialist for further information.

When and How to Open, Close, or Manage a Search

A competitive search is required for:

• All academic appointees who are appointed at any percentage of time for 3 days or longer (see limited exceptions below)
• All academic appointees who are paid by UCSF affiliates (e.g. VAMC, Gladstone) and for whom a step will be assigned
• All external hires to an academic senate position and internal appointments and/or changes in series (CIS) from a non-senate faculty position – see table below for search requirements for CIS actions.
• When there is a change in the appointment status (e.g. break in service, change in series, department decides they would like to search the position).

For more information, a summary of the search and search waiver policy is also available.

Getting Started

• Review the Academic Recruitment Action Table to determine which forms, policies and guidelines to follow:
  • Academic Recruitment Action Table

Actions

• To open a new search, complete the “Search Initiation Request Form” that corresponds to your Academic Recruitment Specialist, by clicking one of the links below:
  (Identify your Academic Recruitment Specialist)
  • Search Initiation Request Form:
    • Alan Chin’s Departments
    • Ronald Ong’s Departments
    • Nancy Huynh's Departments
    • Philip Meisch's Departments
• Select an advertisement template by series, to help draft your advertisement (optional):
  • Adjunct Professor Advertisement Template
  • Health Sciences Clinical Professor Advertisement Template
  • Required Language for Advertisements
  • Non-Faculty Academic Advertisement Request Form (All Series)
• To change search committee members after a search is approved, complete the Search Committee Change Request Form and submit to your Academic Recruitment Specialist.
   
• To request approval of your selected candidate, complete the “Selected Candidate Request Form” that corresponds to your Academic Recruitment Specialist, by clicking one of the links below: (Identify your Academic Recruitment Specialist here.)
  • Selected Candidate Request Form:
    • Alan Chin's Departments
    • Ronald Ong’s Departments
    • Nancy Huynh's Departments
    • Philip Meisch's Departments

Search Policy/ Procedures/ Guidelines

• Search and Search Waiver Policy
• Academic Recruitment Procedures
• Guidelines for Recruitment & Retention of Faculty
• Guidelines for the Application of AB 168 for Academics Recruitments
• Guidelines for Academic Interview Questions
• Inter-campus Recruitment (APM 510)

Frequently Asked Questions

• Search Process FAQs
• Review Dates FAQ

Other Search Resources

• Advertisement Resources
  • Basic Qualifications Checklist
  • Basic Qualifications Training
  • OFCCP Employment Resource Referral Directory
• Letter Template for Unsuccessful Applicants
  • Sample Letter to Applicant - Qualified But Not Selected
  • Sample Letter to Applicant - Not Qualified
  • Sample Letter to Applicant - Notification That Position Is Closed
• Office of Diversity and Outreach: Policies, Guidelines & Resources 
  • Responsibilities of Search Committee Members
  • APM-035 Affirmative Action and Nondiscrimination in Employment
  • UC Affirmative Action/Equal Employment Opportunity Laws and Policies 
  • Unconscious Bias in Faculty and Leadership Recruitment: A Literature Review (Prepared by AAMC)
  • Evaluating Contributions to Diversity for Appointment and Promotion
  • Combat Gender Bias with Effective Hiring Practices Tipsheet

When and How to Request a Waiver of Search

In rare circumstances, and on a case-by-case basis, the requirement of conducting a search prior to review for appointment may be waived. Search waivers may only be granted in exceptional situations following the criteria listed in the search waiver policy. Approval to waive a search must be obtained in advance.

For more information, a summary of the search and search waiver policy is also available.

Getting Started

Follow the Academic Recruitment Action Table to determine the forms, policy and guidelines:

• Academic Recruitment Action Table

Actions

• To request a search waiver, complete the Search Waiver Request Form and submit to your Academic Recruitment Specialist.

Policy/ Procedures/ Guidelines

• Search and Search Waiver Policy

AP Recruit Training

All academic recruitments must be managed through AP Recruit. AP Recruit provides for secure online academic employment recruitment management, supporting the entire academic recruitment workflow from creation, application, reference gathering, reviewing by the search committee, and, finally, selecting a hired candidate. AP Recruit also ensures the security and integrity of all applicant, reference, and related academic recruitment data.

Please refer to the AP Recruit section on our Online Systems page, to find the appropriate training guide based on your role in AP Recruit.